Call for Applications: 2013 Professional Development Fund (PDF) Grant for UC Berkeley Represented Unit 18 Faculty (Lecturers, Teachers, Field Coordinators, et al.)

Would you like to attend a conference in France, do research in Brazil, or fieldwork in China?  And have it paid for by the University of California?  Apply for a Professional Development Fund Grant and make it happen.

Applications are now being requested for PDF 2013 grant funding. Grants of $500 to $10,000 are available for teaching, research, and scholarship.

The goal of the Lecturers' Professional Development Fund is to support eligible Unit 18 non-Senate faculty by funding various forms of professional development activities that can enhance those faculty's scholarly and pedagogical endeavors. These endeavors include any intellectual and research activities that contribute to their scholarship and to their effectiveness as teachers and mentors.

Professional Development Fund Grants are open to all Unit 18 non-Senate faculty (lecturers and other instructors covered by the Unit 18 contract) with teaching appointments on the UC Berkeley campus.  You are eligible if you had or have a lecture appointment during any of the following semesters:

  • summer 2012
  • fall 2012
  • spring 2013

Please note the following dates on your calendar:

  • PDF Reception.  Thursday, March 14, 2013, 5:15-7:30 pm.

You are invited to attend a reception to honor previous PDF grant winners and publicize the program.  We encourage applicants to come and talk to committee members and former grant winners about the program.  The reception will be held in the Warren Room, 295 Boalt Hall, UC Berkeley School of Law.

  • Application deadline.  Tuesday, April 2, 2013, 5:00 pm.

Applications must be emailed to No late applications or materials will be accepted.

  • Award announcement.  Wednesday, April 24, 2013.

PDF Grant Proposals

Grants will fund proposals of $500-$10,000 that include, but are not limited to

  • research expenses;
  • academic training (e.g., taking courses related to teaching responsibilities at UCB);
  • seminar, workshop, conference or studio attendance fees;
  • software, hardware, and technical support equipment for use in research and/or teaching (including in special cases the purchase of books, films, or software in preparation for teaching assignments) that remain University property;
  • travel expenses related to teaching, research, or other scholarly endeavors;
  • course relief. (See The Application Process below for special requirements.)

The Committee welcomes collaborative proposals, including, but not limited to projects linked to courses taught by more than one instructor, shared research endeavors, and collaborative presentations. The Committee encourages creative project proposals and distributes awards broadly within the university community. Preference will be given to applicants who have not received large awards in the last two years.

The Committee is not able to fund

  • projects aimed primarily at supporting student work or creating new opportunities for students;
  • projects that cannot demonstrate an ultimate beneficial impact on pedagogy and/or the educational mission of the University;
  • projects that mainly benefit or involve institutions other than UCB;
  • projects seeking funds for the production or promotion of publications;
  • salary or stipend for the applicant or a graduate student;
  • expenses for colleagues who are not co-applicants (travel, fees, etc.);
  • incomplete or late submissions.


The Application Process

Applicants should submit application materials as a single pdf file attachment by email to with the subject line “2013 PDF Application.”  (Note: In these instructions, PDF in capitals refers to the Professional Development Funding program, while pdf in lower case refers to the pdf document format.)  The title of the pdf file should include the applicant’s last name and first initial followed by underscore PDF2013             with no spaces.  For example, an application from Frances Stewart would be stewartf_PDF2013.pdf. 

Applications materials must include

1.   A one to two-page letter of application addressed to the Professional Development Funding Committee.  The letter should include

  • The specific purpose of the funding and the amount requested;
  • The time frame in which this funding will be used;
  • The relevance of this proposal to the applicant's scholarly and pedagogical development (as it applies to the applicant's role as a Unit 18 Non-Senate Faculty at UCB).

2.   Letters of support are not required but are strongly encouraged. Such letters should come from department chairs, colleagues, and/or peers. Applications for course relief must include a letter from the department chair or program director stating his or her willingness to support the terms of the course relief grant. If a project requires other forms of support from departments, research centers, or other sources, letters with evidence of such support must be provided.

3.   A budget breakdown consistent with University policies (see, including other anticipated sources of funding. Budgets for course relief proposals must cover all relevant employment benefits costs.  Reimbursements require itemized receipts, so DO NOT book travel packages that provide a single rate for flights, hotel and car rental.  Such packages cannot be reimbursed.

Useful advice on planning and booking travel:

The budget should be based on a realistic estimate of projected costs at the time of purchase, not on sale prices that may no longer be available when the purchase is made. (It is advisable to err on the slightly generous side in your estimates.) Once awarded, a grant cannot be increased to cover a discrepancy between the estimated and actual cost of the project. Amounts for equipment purchases should include sales tax and any shipping costs.

4.   An updated curriculum vitae, including applicant's campus address, email address, and phone number where the applicant may be reached. The curriculum vitae should state whether the applicant has a continuing appointment, and should include a brief summary of courses taught and developed at UC Berkeley.

5.   A completed checklist and cover sheet (see attachment below).

A printable pdf version of this document is also attached.

Note:   The PDF committee receives many eligible and powerful proposals that it is unable to support due to funding limitations.  Whether or not your proposal is funded this year, we thank you in advance for applying.  The more excellent proposals lecturers submit, the more evidence there will be for future negotiations to increase funding for this program.


The Committee reserves the right to offer partial or more substantial funding of requests in accordance with its annual allotment of funds. Award announcements will be made no later than April 24, 2013. Awards will cover professional development activities undertaken between May 1, 2013 and June 30, 2014. Should available funds allow, activities undertaken between January 1, 2013 and May 1, 2013, may be considered for funding.


The University requires documentation of all expenditures before reimbursement. Grant recipients must submit the three copies (one original and two copies) of the following to the Academic Personnel Office for reimbursement by Friday, June 28, 2014:

  • original receipts documenting all expenses
  • appropriate forms (which will be provided)
  • a one-page project report documenting the contribution of the project to the educational mission of the University. 

No reimbursement will be processed until all materials, including the one-page follow-up report, have been submitted to the Academic Personnel Office, 127 California Hall.


If you have questions, please contact the PDF Committee Chair, Roddy Creedon, at, 415.810.5108.

 Note to PDF award recipients:

As PDF Committee members are ineligible for award consideration, it is hoped that award recipients will volunteer for PDF Committee service in the year following their award.

PDF 2013 checklist and coversheet final.pdf92.72 KB
PDF 2013 CALL.pdf171.15 KB